About the Job:
This role requires exceptional organizational skills, attention to detail, and the ability to work proactively in a fast-paced environment. The Executive Assistant is responsible for managing the CEO’s calendar, coordinating travel and meeting logistics and ensuring an enjoyable experience for office visitors. The ideal candidate excels at prioritizing tasks, anticipating needs, “managing up” and ensuring the CEO is prepared for all engagements.
Key Responsibilities Include:
Calendar Management & Coordination
- Maintain and manage the CEO’s complex calendar, as well as key organizational calendars, ensuring efficient scheduling with strategic foresight.
- Anticipate and resolve scheduling conflicts, prioritizing urgent matters.
- Coordinate internal and external meetings, conference calls and special events.
Travel Planning & Logistics
- Arrange detailed travel itineraries, including flights, ground transportation, and accommodations.
- Prepare travel agendas and materials so the CEO is well-prepared for meetings, events, and site visits.
- Track and reconcile travel expenses in a timely manner.
Meeting Preparation & Follow-Up
- Prepare meeting agendas, presentations, and relevant background materials (e.g., PowerPoints, reports, memoranda).
- Take notes, document action items, and ensure timely follow-up on outstanding tasks.
- Help the CEO and the organization create and keep impeccable timelines.
- Maintain a high level of integrity and handle sensitive information and communications with utmost professionalism and confidentiality.
Office Operations
- Greet and assist all visitors and guests, ensuring a warm and professional experience.
- Maintain a clean, organized, and well-provisioned meeting space.
- Complete special projects and additional administrative duties as assigned.
Qualifications & Skills:
- Education & Experience: A minimum of 2 years in an Executive Assistant or similar high-level administrative role. Bachelor’s degree or comparable experience required.
- Technical Proficiency: Strong command of Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook and SharePoint). Familiarity with project management or collaboration tools is a plus.
- Organization & Time Management: Demonstrated ability to manage complex calendars, prioritize competing deadlines and multi-task efficiently.
- Communication: Excellent verbal and written communication skills; capable of drafting professional correspondence and interfacing with various stakeholders.
- Proactive Mindset: Self-starter who anticipates needs and takes the initiative to solve problems before they arise.
Why Join GBA?
This is an opportunity to work closely with a dynamic CEO and leadership team in a collaborative, fast-paced environment where your organizational and strategic thinking skills will shine. In this role, you’ll have a direct impact on key organizational priorities and initiatives.
GBA provides a comprehensive benefits package, including employer-sponsored medical, dental, and vision plans; robust retirement savings with 401(k) matching; subsidized commuter transit options; generous paid time off; parental leave; and flexible family leave.
This is a full-time position based in Washington, D.C., with an expected annual salary starting at $65,000. Qualified candidates will interview, onboard and work in a hybrid office environment (currently Mon-Wed in the office and Thu-Fri remote, subject to change).
As the only organization focused exclusively on supporting the international business community in Washington, GBA ensures that policymakers at the federal, state and local level understand the critical role that foreign direct investment (FDI) plays in America’s economy. GBA advocates for fair, non-discriminatory treatment of foreign-based companies and promotes policies that will encourage them to establish U.S. operations, which in turn increases American employment and U.S. economic growth.
Application Process
Please email your cover letter and resume to [email protected] with the subject line: Executive Assistant.
